Club Hand Book

Attendance Policy

Parents are advised that places within our classes are limited. This is for the safety and personal attention of all our students. If a student has a place within our club full attendance is required. Continual absences from class without reasonable explanations will result in the loss of the place for the student and the place will be offered to others on our waiting list. Parents will be informed when this matter arises.

Class Structure

The class generally consists of fitness and strength training, warm-up exercises, technical instruction, and cool down periods. The structure of the exercises includes individual and team games in order to develop the student’s core balance, coordination, and agility in a fun and enjoyable manner. Parents are advised that the structure of the class is determined by the head coach and is subject to change.

Admissions Policy
Applications for places at our club should be made to the Head Coach. Places will be allocated on the basis of:

*Places available
*Position on waiting list
*Siblings of those who already attend the club.

Arrival Policy
Parents are responsible for bringing their child to the classes. Parents must accompany their child into the hall area where the class is held. Parents must ensure their child is on time for each class. Students should arrive five minutes before each class as the hall area has to be prepared for the class. (See class times)

*Students attending the second class must not enter the hall area until the previous class has finished.
*The club will not take responsibility for any child who has not been admitted to us in this manner.

Collection of students Policy
Parents are responsible for collecting their child from the venue. Children must be collected on time as the hall needs to be cleared immediately after class times. If parents wish to call earlier to collect their child from the club please advise us before class to avoid disruption.

Personal Hygiene/Belongings Policy
Students must wash their hands and feet before and after each class.

Shoulder length and long hair must be tied back with a non-metal hair restraint. Makeup including lipstick, foundation, mascara, eyeliner must not be worn by students during class. Any students presenting with makeup will be asked to re move it before they start the class and parents will be informed of this request. Jewellery including earrings must not be worn on the mat. All valuable items must be left at home as the club will not take responsibility for lost or stolen items.

Students must wear the full judo suit to class when training. The suits are designed to allow all students to take grips and it is unfair on the student who is in the proper attire to train with another who is not wearing the proper attire. Judo suits should be washed regularly to avoid bacteria build-up and odor issues. Girls must wear a white round-necked short-sleeved t-shirt under their suit. This is in accordance with National and International standards.

Food Policy
Students must not bring food into the training hall area. It is recommended that students bring a bottle of water with their name on it to each class for hydration purposes. Students must bring these bottles home after each class.

Exclusions Policy
The following ailments will be grounds for the exclusion of students from the class until the student has recovered Any student suffering from acute symptoms of food poisoning or gastroenteritis.
Any student who is seriously ill with any contagious/infectious disease.
Any student’s temperature if it is 38 degrees Celsius or over.
Any student suffering from a severe earache or a deep hacking cough.
Any student who has difficulty breathing.
Any student who has an unexplained rash. The extent of the rash and how long the child has had it will be noted.
Any student who has vomited more than once in the previous 24 hours.
Any student who has had diarrhea more than twice in the past 24 hours.
Any student with untreated head lice or nits.

Parents are reminded that for most infectious conditions there is a recommended period of exclusions for the protection of other students. Please discuss with us if you need further clarification in relation to this.

Record Keeping Policy
It is of paramount importance that all records relating to students are kept up to date at all times.
It is the policy of our club that all forms must be completed and signed by parents and returned to the head coach before a child is accepted into the club. Parents must inform the Head Coach immediately if any changes occur to the records held on file so records can be updated accordingly. Parents are reminded that the club is committed to maintaining the confidentiality and maintains a secure place to keep sensitive records.

Insurance Policy

All students attending the training or competition must hold a current IJA membership after 4 weeks.
In the interest of student safety, the Irish Judo Association has a strict policy of.
NO Licence – NO Insurance – NO Judo

7 reasons why each club member must affiliate with IJA

1. You get insured.

2. You are Investing in the Judo development of your country.

3. You will be able to participate in National Training for the elite team ( IJA invitation only).

4. Represent Ireland abroad ( IJA Invitation only).

5. You will invest in the national Judokas who will fight abroad. You may, will be next.

6. Your belt will be recognized worldwide as it is registered with IJA who is affiliated with the International Judo affiliation.

7. Our club complies with the Irish Judo association`s policy ‘No Licence No Insurance No Judo’.

Do I need to affiliate in the first class?

No. You can do that but IJA allows us 30 days after your first class to comply with their policy. We
understand that this contributes to you most for your protection and for the Judo development in Ireland
as well this is why we fully comply with their requirement.

How can I affiliate with IJA?

Watch this tutorial 

You mentioned that they invest in Irish Judo how to I get access to reports of these investments in the Irish Judo.

Please go to and read the IJA General Annual report for the correspondent year.

Record Keeping Policy
It is of paramount importance that all records relating to students are kept up to date at all times. We please ask all students to help us with this.
It is the policy of our club that all forms must be completed and signed by parents in our system [Gymmaster]
before a child is accepted into our club.
Parents must inform the Head Coach immediately if any changes occur to the records held on file so records can be updated accordingly.
Parents are reminded that the club is committed to maintaining the confidentiality and maintains a secure place to keep sensitive records.

Accident/Incidents Policy
Our club’s aim is to provide a safe environment for all students.

Our practice is to provide good and active supervision at all times.
In the event of an accident, happening parents will be notified and the incident will be recorded in the accident/incident book.

Smoking Policy.
Our club operates a strict no smoking policy.

Fire Policy
Our club has a fire safety program in place.
This will minimize the risk of fires occurring
Should a fire or other emergency occur we have systems in place to ensure that students and staff on the premises are evacuated safely and without delay.

Behaviour Management Policy
Our club has a clear expectation of how students should interact with each other and adults.
Our focus includes safety consideration and respect for other people’s feelings, the development of negotiation and sharing skills, and the buildings of friendships.
We promote good behavior by setting examples as good role models and by providing consistency and a framework for the students.
Our rules are simple for students to understand and are enforced in a fair manner. Students need to know that the rules do not keep changing. Knowing that
boundaries and goals are set to help students feel secure.
Parents will always be informed if a student’s behavior is giving concern as they may have an idea why there has been a change in behavior.
In the interest of safety students who continuously disrupt others during class will be asked to sit off the mat until the end of class and parents will be notified of their behavior on collection. The behavior will be monitored and discussed again with the parent if necessary.

Equal opportunity/Disability Awareness Policy
Our club has an equal opportunities policy in place which includes procedures for combating discrimination and to ensure that every student in our care feels valued and that each student learns to value and respect others. The club will continue through its policy to seek to remove any barriers which may exist to equal opportunity.
Our club’s aim is to provide a fully inclusive and accessible environment for all its students. We are committed to ensuring all our coaches and volunteers are
properly trained and qualified to coach people with extra support needs and that all these coaches and volunteers attend a disability awareness course.

Complaints Procedure Policy
In the event that a complaint may arise parents/guardians are asked to notify the Head Coach immediately so the complaint may be investigated and resolved as soon as
possible. Parents may do this in any of the following ways:
*Face to face. The head coach will be available for an appointment with parents/
guardians at reasonable notice.
*All complaints will be investigated within 7 days and a written report will be produced.
*Parents/Guardians will be notified of the outcome of the complaint.
* If parents/guardians are not satisfied with the outcome of the complaint they may refer their complaint to the Irish Judo Association

Tournament Selection Policy
Competitions and events will be held throughout the year. Students who aspire to be selected for competitions must train judo twice a week. Students representing our club will be selected based on:
*Class Attendance
* Training performance
*Previous results
*Students selected for the Irish National Squad by the IJA National Squad Manager/ Technical Director are required to conform to national squad policy.
*It is the responsibility of the parents to ensure their child attends national squad training sessions. Full details of venue, dates, and times will be supplied by the head coach when information becomes available.

It is the responsibility of the parents to ensure that students who attend competitions bring:
*Judo membership book.
*A clean judo suit.
*A packed healthy lunch and plenty to drink(No fizzy drinks) for the day.
*Appropriate transport fee.
*Appropriate clothing
Must not bring
Electronic toys i.e. Gameboy, iPad etc.
The club does not accept responsibility for damaged lost or stolen items.
Parents are responsible for organizing adult supervision for their child in all home events and competitions. The enclosed policies may be amended or added to over the coming year.

Parents will receive written notification of any changes to our policies